Retire generic assistant
  • 27 Jan 2025
  • 2 minute read
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Retire generic assistant

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Article summary

Starting February 12, 2025, meetings recorded with the generic assistant email will no longer be recorded, as it will be replaced by a company-specific email address. Users are encouraged to transition to this new email for recording calls. Existing meetings scheduled with the generic email will still be recorded if no changes are made after the cutoff date. Recurring meetings will also continue to be recorded under the same conditions. If a meeting is set up with the generic email after February 12, it will not be recorded, and users will receive an error notification. This change does not affect existing integrations with other tools. Users will be notified when using the generic email, prompting them to switch to the dedicated email. Admins can assist by updating calendar systems and notifying users about the transition. Existing recordings linked to the generic email will remain accessible.

Meetings set to be recorded with the generic assistant email ([email protected]) will no longer be recorded as of February 12th, 2025. The generic assistant is being replaced with a company-specific email address which is is found in the Recording settings page or in each team member’s My Settings page.

The company-specific assistant can already be used for recording calls and we recommend all users transition to using this company specific assistant email only ASAP.

Impact on call scheduling

The only change in the process of setting up a call for recording is in the email address entered to record the calls.

Action for setting up call for recording

Change

Web Conferencing systems you can record calls on

No change

Email address used to record the call

New email address must be used

Title, description or other details of the meeting invite

No change

Confirmation from Gong that your call will be recorded

No change

Consent options and experience for calls recorded by the recording bot

No change

Recording bot appearance and behavior

No change

Post call actions (such as call processing, analysis)

No change


FAQs

What about existing meetings?

Meetings already set up with the generic assistant will be recorded even if they occur after February 12th 2025, as long as no changes are made to the date, time, or location of the meeting on or after the 12th.

What about recurring meetings?

Recurring meetings that use the generic address will continue to be recorded as long as no changes are made to the date, time, or location of the meeting on or after the 12th. To ensure all your meetings are recorded, update the recurring meetings with the company-specific email.

What happens if I set up a meeting with the generic Gong assistant email after February 12th?

The meeting won’t be recorded. You’ll receive an error notification with instructions to update the invite using your dedicated Gong assistant email address.

Will this affect integrations with other tools or workflows?

No, this change only impacts the email address used to schedule recordings. All existing integrations with Gong remain unchanged.

What happens to existing recordings tied to the generic email?

Existing recordings tied to the generic Gong assistant email address will remain accessible in Gong. This change only affects new recordings scheduled starting February 12th.

Are users notified when they use the generic Gong assistant email address?

Yes. Users currently receive a notification when any meeting is scheduled using the generic Gong assistant email address. Starting February 12th, this notification will be modified to inform users that their call wasn’t recorded and prompt them to use the dedicated Gong assistant email address instead.

Where can I find my organization’s dedicated Gong Assistant email address?

Where can I find information on how this recording scheduling method works?

Can I do anything as a system admin to support this change?

Yes, as a system admin, you can:

  • Replace the [email protected] email with the dedicated Gong assistant email address in your organization’s calendar and/or contact systems (especially for O365 users).

  • Monitor your team’s progress to ensure a smooth transition.

  • Notify users about the change and provide clear guidance, using the sample template. You can download a .pdf or .docx version below.

Admin email notification template - .docx version

Admin to End User Comms_ Generic Gong Assistant Email Retirement
869.30 KB

Admin email notification template - .pdf version


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