Who's this for?
The Gong consent page enables your meeting participants to consent to be recorded before they join your meeting. This mechanism helps you comply with local privacy regulations and data privacy regulations.
Read this article to learn how to use the Gong consent page when it's enabled by your org.
As you probably already know, your org has a web conferencing system that it uses to manage your video calls. When scheduling a meeting, you typically create an event which you associate with the web conferencing system before inviting your participants.
Now that your org has enabled the Gong consent page to gain participant consent to be recorded before recording a call, you need to use a link to the Gong consent page in place of the web conferencing system's meeting URL. This means that your invitees will be directed to the meeting via the consent page.
Note that if your call is not going to be recorded for any reason (for example, if you set the call as private), then the consent page will not appear before the call.
Depending on your org setup, there are several ways that you can get the link to the Gong consent page into your meeting invite.
Your Gong admin can tell you how the consent page is set up in your org, and how to set up a meeting with the consent page.
You should be aware of the following:
What web conferencing system your org is using with the Gong consent page
If your org uses more than one web conferencing system, make sure you set up meetings using the one with which the Gong consent page is configured. Note that if your org uses the Gong calendar add-in, then use the add-in instead of the web conferencing system (see next bullet)
Whether or not your org uses the Gong calendar add-in
If your org uses the Gong calendar add-in, use the add-in to insert the link to the consent page to the meeting invite. This link is automatically set up to redirect participants to your web conferencing system
Whether or not you can use your personal meeting room link
For Zoom, GoToMeeting, Webex, or Bluejeans, your web conferencing meeting links are automatically associated with your personal consent page link. This means that you can use your personal consent page link in the meeting invitation, and when clicking on this link, invitees are taken to the meeting via the Gong consent page.
For all other web conferencing systems, you should perform a one-time setup to manually associate your personal consent page link with your web conferencing provider - see ??? in this article to learn how.
When the Gong consent page is enabled, you'll see a personal consent page link in your My profile settings in the Recording settings area.
You can customize this link in part (usually your name).
Perform this one-time setup if you're not using Zoom, GoToMeeting, Webex, or Bluejeans.
To successfully use the Gong consent page, you must manually connect your personal consent page link with the personal meeting room link given by your web conferencing provider.
In your web conferencing provider app, locate and copy the link of your personal meeting room.
Typically, this can be found on your profile page.
In Gong, go to your My profile settings page > Recording settings.
Paste your personal meeting room link below Add your web conferencing personal meeting room link.
Your personal meeting room link is now associated with your personal Gong consent page link. Follow the steps in ??? to use the Gong consent page when scheduling meetings.
Use your personal consent page link in all meeting invitations that you send out when you schedule a meeting.
Paste the link in your meeting invites instead of your web conferencing provider's meeting room link. There's no need to include dial-in numbers in the invite; your invitees will get them once they consent to be recorded.