Step 2: Configure users

To create permission profiles with recruiting settings:

1. Recruitment team: assign this profile to people who schedule interviews, including recruiters and talent acquisition leaders

2. Manager: assign to this profile to anyone who is hiring for a position on their team

3. Interviewers: assign this profile to anyone else who will interview the candidate for any particular position

1. Set up permission profiles for the recruiting workspace in the usual way, but with special consideration for recruiting settings, as described in the following steps.

2. In the Call and emails actions section, give the recruitment team profile (for schedulers in particular) permission to Manually schedule & upload, so that they can always use the assistant to record interviews that would not be recorded automatically due to other settings.

   

3. (Optional) Check Set calls they own as private in order to allow the interview host to restrict access to an interview when it’s sensitive or contains sensitive subjects.

4. (Optional) Check Delete calls in order to allow people with this permission to delete an interview if needed.

5. In the Calls section, set the default call access permission for each profile:

   

   We recommend the following settings as a starting point:

   Profile name	User types	View calls of	View pages	Other actions	Should be able to
   Business admin	TA admin	Everyone	All	All	View all calls and all actions, including creating and editing trackers
   Standard team member (recruiter)	TA team member	Everyone	All	Most actions (consider permissions to download or delete recordings)	View all recorded interviews and areas in Gong
   People leader	People manager (for example, VP sales)	People who report to them or specific teams	Conversations (consider adding Insights)	The minimum required	Conduct interviews and view interviews of anyone on their team (or a specific team) to provide guidance and drive alignment
   Interviewer/Hiring manager	All other interviewers and hiring managers	Their own	Conversations	The minimum required	Interview candidates (other interviews can be shared with them based on needs). Hiring managers will automatically gain access to interviews for jobs that they are hiring for.

   Don’t forget that people can give access to selected interviews by sharing the interview or mentioning others in comments.

6. Click Save.

1. In your company settings page, click Team Members.

2. Locate the person you want to add to the recruiting workspace, and click their name.

   PRO TIP: To add a team, click next to the manager's name, and then change the settings for everyone on their team.

3. In the Work and permission settings section, add the recruiting workspace and assign the relevant permission profile to govern what the user can see and do in the workspace.

4. Click Update.