--- title: "Publish and share a dashboard" slug: "publish-and-share-a-dashboard" updated: 2026-10-12T13:56:20Z published: 2026-10-12T13:56:20Z canonical: "help.gong.io/publish-and-share-a-dashboard" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.gong.io/llms.txt > Use this file to discover all available pages before exploring further. # Publish and share a dashboard > **Who can use this**: Business admin > > **Available on**: Gong Foundation > > **Ideal for**: RevOps > > **Required permissions:** Manage dashboards Publishing a dashboard makes it visible to viewers. You choose who can see it: invited team members only, or everyone with access. ## Publish and share a dashboard Publishing opens a sharing dialog where you invite team members, set the access level, and optionally send a notification. The dashboard becomes visible to viewers as soon as you click Share. **To publish and share a dashboard:** 1. From the left sidebar, click **Dashboards** and open the dashboard you want to publish. **Note:** Unpublished dashboards show a **Draft** badge next to the title and a **Publish and share** button at the top right. 2. Click **Publish and share**. 3. Under **Invite**, search for and select the team members or teams you want to share the dashboard with. 4. The **Send notifications** checkbox is selected by default. This controls whether invited team members receive an external notification (email or Slack). Deselect it to skip the notification. 5. (Optional) Enter a message in the **Message text** field to personalize the notification. 6. Under **Add people**, set who can access the dashboard: - **Everyone in (public):** All team members with the Dashboards page permission can see it. It appears under **Public** for everyone; invited people also see it under **Shared with you**. - **Invited people (restricted):** Only the people you invited can see it. 7. Click **Share**. After publishing, the dashboard moves from **Draft** to the appropriate section in the left sidebar, either **Public** or **Restricted**, depending on the access you set. ## Unpublish a dashboard Switching a dashboard back to draft hides it from viewers until you publish it again. **To unpublish a dashboard:** 1. From the left sidebar, click **Dashboards** and open the dashboard you want to unpublish. 2. Click the **More actions** ![More actions](https://cdn.us.document360.io/2837c190-3ec8-4120-9116-6d427e774667/Images/Documentation/MoreActionsSolid.svg?sv=2026-02-06&spr=https&st=2026-10-12T19%3A09%3A13Z&se=2026-10-12T20%3A09%3A13Z&sr=c&sp=r&sig=vzplvsKIwVyLDP0jXpSFiti0yZEoOqUqFpj74Jqplus%3D) icon and select **Switch to draft**. The dashboard moves back to draft state. The **Publish and share** button reappears at the top right when you're ready to publish it again. ## Frequently asked questions ****I shared a dashboard with someone, but they can't see it. Why?**** The most common reasons are: they don't have an active seat required for that dashboard, or their permission profile doesn't include the Dashboards page permission. Ask your tech admin to check both in **Admin center > Permission profiles**. If permissions look correct, ask the team member to update their browser to the latest version, clear their browser cache and cookies, and try again. ****Can I change who has access after publishing?**** Yes. Click **Share dashboard** at the top right of the published dashboard to open the sharing dialog again. You can invite additional people, change the access level between **Invited people (restricted)** and **Everyone in (public)**, and send updated notifications. ****What is the difference between Invited people (restricted) and Everyone in (public)?**** Invited people (restricted) means only the specific team members you selected in the Invite field can see the dashboard. It won't appear for anyone else. Everyone in (public) means all team members with the Dashboards page permission can find and view it. Invited people see it under Shared with you; everyone else sees it under Public. Admins with edit permissions can edit either type. A team member who manages the business entities in Gong, such as deal and forecast boards. [Find my Business admin](/v1/docs/find-your-technical-or-business-admin). Gong’s core platform for gaining advanced visibility into your revenue operations. Also the prerequisite license needed for Gong’s add-on packages. Access to features depends on your [company’s plan and your assigned seat](/v1/docs/plans-and-seats). A team member who manages and optimizes revenue-related workflows by managing business entities such as metrics, targets, and dashboards.